Administrator – Property
Ref. VAC-12742
Derry
Perm. Contract F.T. Hours
Salary DOE
We are now recruiting for/on behalf of a leading property development firm who has grown over the years to become one of the leaders in their sector.
They are now offering an opportunity for a newly created role within their Property Management team to support with the effective management of our commercial property portfolio.
The ideal candidate must have previous administration experience of working within a busy shopping centre management team and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.
Role Responsibilities
- Managing property files and databases to ensure tenant details are maintained and kept up to date
- Accomplishes financial objectives by collecting rents and service charges
- Allocation and coding of service charge invoices for authorisation and payments
- General liaison on daily accounting tasks with the accounts team, tenants, surveyors and facilities management
- Assist our Accounts team to ensure all demands are raised in line with the provisions of each lease and any tenant arrears are tracked and closed out
- Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations
- Sending service charge budget packs and reconciliations to tenants with covering letters
- Credit control activity dealing with non-payments, following Company policy for co-ordination and escalation
- Assistance as necessary with issuing of annual service charge budgets in a timely manner
- Extracting relevant information from simple documentation and populating data base amendment forms
- Production and maintenance of relevant spreadsheets and reports as required
- Dealing with basic accounting queries raised by tenants or contractors
- Corresponding with tenants and dealing with daily issues as necessary
- Keeping tenancy schedules and other data up to date including tenant turnover schedules
- Assisting with setting up new properties and closing down sold properties
- Coordination of utility accounts, including client meter readings to enable tenant recharging
- Diary management, general enquiries and general administrative activity as appropriate
Essential Qualifications & Experience
- 2-3 years’ experience providing full administrative support to the property management team within a shopping centre setting
- Demonstrable knowledge of shopping centre operations
- Demonstrable knowledge of relevant local and national statutory legislation regarding landlords/tenants
- Education or qualifications within a relevant discipline may be advantageous
Job Related Skills
- Excellent communication and relationship building skills
- Commercial and financial acumen, with excellent budget control and cost analysis skills
- Excellent time management skills, working to tight deadlines
- Ability to organise and prioritise workloads, with a strong attention to detail
- Ability to use initiative confidently within defined decision-making processes
- Ability to be flexible and thrive within a quickly changing environment
- Professional level verbal and written communication skills
- Advanced Microsoft Excel and IT skills, and competence in office management software
How to Apply:
Please send your full and up to date CV along with a cover note or email to our Multi-Sector team in order to apply for this role.
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