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Property Administrator

  • Location

    Derry (Londonderry)

  • Sector:

    Multi Sector

  • Job type:


  • Salary:

    Plus Package

  • Contact:

    3D Personnel

  • Contact email:

  • Contact phone:

    +44 (0)2871228449

  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    about 2 months ago

  • Expiry date:


Administrator – Property

Ref. VAC-12742


Perm. Contract F.T. Hours

Salary DOE

We are now recruiting for/on behalf of a leading property development firm who has grown over the years to become one of the leaders in their sector.

They are now offering an opportunity for a newly created role within their Property Management team to support with the effective management of our commercial property portfolio.

The ideal candidate must have previous administration experience of working within a busy shopping centre management team and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.

Role Responsibilities

  • Managing property files and databases to ensure tenant details are maintained and kept up to date
  • Accomplishes financial objectives by collecting rents and service charges
  • Allocation and coding of service charge invoices for authorisation and payments
  • General liaison on daily accounting tasks with the accounts team, tenants, surveyors and facilities management
  • Assist our Accounts team to ensure all demands are raised in line with the provisions of each lease and any tenant arrears are tracked and closed out
  • Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations
  • Sending service charge budget packs and reconciliations to tenants with covering letters
  • Credit control activity dealing with non-payments, following Company policy for co-ordination and escalation
  • Assistance as necessary with issuing of annual service charge budgets in a timely manner
  • Extracting relevant information from simple documentation and populating data base amendment forms
  • Production and maintenance of relevant spreadsheets and reports as required
  • Dealing with basic accounting queries raised by tenants or contractors
  • Corresponding with tenants and dealing with daily issues as necessary
  • Keeping tenancy schedules and other data up to date including tenant turnover schedules
  • Assisting with setting up new properties and closing down sold properties
  • Coordination of utility accounts, including client meter readings to enable tenant recharging
  • Diary management, general enquiries and general administrative activity as appropriate

Essential Qualifications & Experience

  • 2-3 years’ experience providing full administrative support to the property management team within a shopping centre setting
  • Demonstrable knowledge of shopping centre operations
  • Demonstrable knowledge of relevant local and national statutory legislation regarding landlords/tenants
  • Education or qualifications within a relevant discipline may be advantageous

Job Related Skills

  • Excellent communication and relationship building skills
  • Commercial and financial acumen, with excellent budget control and cost analysis skills
  • Excellent time management skills, working to tight deadlines
  • Ability to organise and prioritise workloads, with a strong attention to detail
  • Ability to use initiative confidently within defined decision-making processes
  • Ability to be flexible and thrive within a quickly changing environment
  • Professional level verbal and written communication skills
  • Advanced Microsoft Excel and IT skills, and competence in office management software

How to Apply:

Please send your full and up to date CV along with a cover note or email to our Multi-Sector team in order to apply for this role.

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