PA/ Executive Assistant
Ref. VAC-12835
Derry City
Permanent Role – Full Time
Salary (Competitive commensurate with experience)
We are working again with our long-term client who operates a group of companies across the U.K. and Ireland including a successful property development and real estate company. Due to current and ongoing company development, they wish to appoint a suitably experienced PA/ Executive Assistant to assist the board of directors in their day-to-day operations; this is a pivotal role in the company.
This is not your usual Personal Assistant role; this is a role that would suit a strong Office Manager /Senior Secretary or good all-rounder with strong organisational skills, not afraid to roll their sleeves up. You will be working with the Director of this company. The Directors are very active in the business, therefore, they will need a hands on and supportive Personal Assistant.
In this unique role, you need to be ready to respond to tasks as they arise, ranging from meetings, minute taking, contacting clients and tenants. This role is for someone flexible, accommodating, multi-skilled and versatile.
The role
• Provide comprehensive diary management for the Director
• Acting as a first point of contact: dealing with correspondence and phone calls
• Organising meetings and appointments
• Booking and arranging travel, transport and accommodation, outside of Covid.
• Dealing with clients and tenant.
• Collating monthly mileage and arranging expenses
• Minute taking from meetings and recording information from flip charts after meetings.
• Typing correspondence including letters.
• Familiar with social media and WhatsApp for corresponding
• Any ad hoc duties in line with the daily needs of the Director
Experience and qualifications
• 4 years + experience as Personal Assistant/Senior Secretary /Office Manager working in a similar role in private sector preferred
• Must have worked in a fast-paced environment and be able to multitask and adapt.
• Experienced in using technology and have excellent knowledge of Microsoft Word, Excel and Outlook and ability to lay out documents and letters
• Able to use social media and WhatsApp for corresponding.
• Trustworthy and used to dealing with sensitive confidential information
• Confident, positive, responsive and resilient
• Excellent verbal and written communication skills
How to Apply
Please send your full and up to date CV along with a cover note or email to David/Robert in our Multi-Sector team in order to apply for this role.
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