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Document Controller

  • Location:

    Swords

  • Sector:

    Professional & Technical Jobs

  • Job type:

    Permanent

  • Salary:

    €40K - €45K + package (pension, car allowance, medical insurance contribution))

  • Contact:

    3D Personnel

  • Contact phone:

    +353 (0)861841361 /

  • Job ref:

    VAC-12577

  • Published:

    4 days ago

  • Expiry date:

    23-04-2021

This is an excellent opportunity to join a top company in Dublin and a great company to work for. A company who create exciting and prestigious built environment spaces. Join a team at the top of their game.

 

The successful candidate will be experience in document control within large companies and will be highly organized. The successful candidate will have worked on projects with a value of at least €20million and will have a proven track record.

Duties and Responsibilities for the Document Controller position:

 

  • Creating and maintaining the File Key ( soft copies ) of all project documentation.
  • Maintaining and updating the drawing register and drawings for the lifecycle of the projects.
  • Launch the project on the Document Control system in line with company procedures.
  • Manage document workflows in the Document Control system, with direction from the project team, in line with company guideline.
  • Validation, checking and curating of all incoming and outgoing project documentation including receipt, classification, verification, registry, distribution and retrieval.
  • Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data.
  • Establishment and maintenance of central site files, controlled and uncontrolled drawings and registers.
  • Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files.
  • Attend meetings to allow engagement of team and stakeholders.
  • Continuously identify and communicate opportunities for improvement.
  • Some ad-hoc high level admin support to the site team, if applicable.

 

Experience & Skills needed for the Document Controller position:

 

  • Experience of working on projects with large volumes of data and information from various sources
  • Advanced experience of electronic document management system(s).
  • Ability to effectively communicate with, and educate all stakeholders in the system ensuring the protocols are strictly adhered to.
  • Experience of dealing with multidisciplinary design teams and client teams.
  • Experience of dealing with the sub-contractors and the wider supply chain.
  • Ability and willingness to train others.
  • Knowledge of naming conventions for BIM Files.
  • Well organised and self-motivated.
  • Diligent and an analytical thinker.
  • Excellent document preparation and formatting skills.
  • Ability to prioritise work, multitask and troubleshoot.
  • Good time management skills.
  • Interest in project delivery processes, project administration and the wider industry.
  • Good time management skills.
  • Interest in project delivery processes, project administration and the wider industry.