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Property Administrator

  • Location:


  • Sector:

    Multi Sector

  • Job type:


  • Salary:

    Market related

  • Contact:

    David/Robert 3D Multi-Sector Team

  • Contact phone:

    +44 (0)2871228449

  • Job ref:


  • Published:

    about 2 months ago

  • Expiry date:


Property Administrator
Ref. VAC-13019
Full-Time Belfast
Salary Negotiable

We are recruiting for/on behalf of a leading property development firm who has grown over the years to become one of the leaders in their sector, they have an exciting opportunity for to join their high performing and successful team.

As this is role is being developed, the ideal candidate will be someone who is willing to learn new skills under the guidance of the Asset Manager, with the ability to apply sound judgement, practical thinking and a common-sense approach to tasks.

This candidate will be flexible and adaptable in their work ethic, with the ability to manage a varied and changeable workload with fluid responsibilities.  Each day will bring new learning and tasks, ensuring continuous development and engagement.

Key Accountabilities

  • The core purpose of this role is to provide support for the effective administration and organisation of the Asset Management department.
  • The Property Administrator will be responsible for:
  • Maintaining all property records and systems, including the co-ordination and collection of data, verification, updates and analysis.
  • Ensuring all records are accurate and confidentially maintained.
  • Administering and understanding of property related financial records including processing invoices and associated documents in accordance with departmental processes.
  • Developing and administering electronic filing systems to include scanning documents and uploading information onto asset management software.
  • Logging and manipulation of complex data in Excel.
  • Day to day management and interaction with external contractors, consultants or stakeholders.
  • Assist in the preparation of statistics, reports and information as required.

Essential Criteria

  • Minimum of 2 years administrative experience, ideally gained within the construction or property management environment or similar.
  • Demonstrable knowledge of construction and/or property management.
  • Experience of inputting and retrieving data from ICT based record systems.
  • Information research, retrieval and collation using internet/web-based systems.
  • Advanced IT proficiency; MS Office, specifically Excel.

Desirable Criteria

  • Qualification in property or related discipline.
  • In-depth knowledge of the property industry.
  • Experience of insurance portfolios.
  • Experience of council tax, domestic and non-domestic rates.

Job Related Skills

  • Ability to work confidently on own initiative, and competently as part of a team.
  • Ability to organise and prioritise workloads, adapting to changeable priorities. 
  • A strong attention to detail and the ability to work with a high level of accuracy.
  • Excellent relationship building skills demonstrating the ability to build a rapport with clients.
  • Excellent verbal and written communication skills.
  • Willingness to engage in learning and personal development.
  • Strong interest in the property management sector.

How to Apply:
Please send your full and up to date CV along with a cover note or email to our Multi-Sector team in order to apply for this role.

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